Course administration software with AI

AI that doesn't explain your planning, but fills it in.

Trainiq is course administration for training providers and training companies, from safety training to leadership, and for organisations that train their own staff: booking, planning, invoicing and certificates, in your own environment. Quinn is the assistant you tell what you want. It puts it in the schedule.

Request a free demoHow Quinn works
  • You confirm every proposal
  • Live within 2 weeks
  • Cancel monthly
Quinn
Assistant in your Trainiq environment
Schedule Advanced Excel on the next three Saturdays at 09:00 in Arnhem
Mark de Vries and room 2 are free on two of the three mornings. Here is the proposal:
This is what I'll scheduleAdvanced Excel · Mark de Vries · Arnhem
03-10-2026 09:0013:00 · Room 2
10-10-2026 09:0013:00 · Room 2
17-10-2026 09:00Not possible — Mark is already teaching Excel Basics in Ede that day
Yes, schedule itNever mind
Make it 24 October instead of the 17th
3 sessions scheduled. They're in the planning and can be booked right away.
Ask a question…

Training providers run their business on Trainiq

2 wkfrom first call to live
1environment for booking, planning, invoices and certificates
0certificates you still make by hand

Do you sell training, or train your own people?

Trainiq does both. The same planning, the same attendance, the same certificates. Pick where you start.

Training providers and companies

You sell training

  • Participants book and pay online
  • Companies book for their employees
  • Invoices go straight to your accounting
  • Certificates afterwards, no manual work
Trainiq for training providers →
In-house academies, HR and HSE

You train your own people

  • Trainings, trainers and rooms in one schedule
  • Attendance with a QR scan
  • See per employee what is about to expire
  • Evidence ready for your ISO audit
Trainiq for your own academy →

Six separate tools and a spreadsheet. Or one Trainiq.

Participants call and you type it over. Certificates get made afterwards, one at a time. Admin eats up 2 to 4 full-time staff. It doesn't have to be that way.

trainiq.nl
Advanced Excel
Sat 3 Oct · 09:00Arnhem
Sat 10 Oct · 09:00Arnhem
Sat 17 Oct · 09:00Utrecht
Book and pay
Booking

Participants book and pay themselves, on your own site too

Course, date, venue, payment. The seat lands in your planning straight away. WordPress widget included.

More about online booking →
Planning · Friday 9 MayDayWeekMonth
EHErik HendriksBHV Basic09:00–13:00 · 12/16
MBMark de BoerVCA VOL13:00–17:00 · 18/20
LVLisa VermeerPresenting09:00–11:30 · 4/8
?To be decidedCode 9511:00–15:00 · 8/16
Planning

One schedule for sessions, instructors and venues

Double-booked rooms can't happen. See in May that September is already full.

More about planning →
InvoicesConnected to Moneybird
2026-1873 · Bouwbedrijf KooimanPaid
2026-1874 · Zorggroep De LindePaid
2026-1875 · J. BakkerOpen · reminder Mon
2026-1876 · Logistiek Van DamPaid
Invoicing

Every booking becomes an invoice in your bookkeeping

Moneybird, Exact Online, Informer or another package through Trainiq Connect. Reminders go out by themselves.

More about invoicing →
Certificate
Jan Bakker
BHV Basic · valid until 10-10-2027
Certificates

Certificate right after completion, with a QR code to verify it

Generated and emailed without anyone lifting a finger. Employers check it with one scan.

More about certificates →

Who it is for

Built on the rules of your sector

From open enrolment to in-company

Leadership, languages, IT, sales, coaching or technical skills: every course gets its own price, instructor and venue, and you keep one planning for all of it. The sector pages next to this show how deep it goes.

For every type of training provider →

Refreshers that announce themselves

BHV (Dutch in-house emergency response) certificates expire after a year. Trainiq invites participants to their refresher automatically and keeps your groups full.

More for BHV training providers →

Exam and registration without the hassle

Schedule the VCA course (the Dutch SCC safety certificate) and the exam in one go, record the results and send the diploma straight to participant and employer.

More for VCA providers →

Track hours per driver

See per driver how many Code 95 training hours are still needed and schedule them before the licence date runs out.

More for Code 95 trainers →

Authorised and competent, always provable

Reserved procedures, re-registration and the overview per employee in the care organisation's partner portal.

More for healthcare training providers →

Puppy class to advanced, with a waiting list

Participants book their own place, pay straight away and get a message automatically when a spot opens up.

More for dog training schools →

Who is trained for what, and until when

Plan internal trainings, record who attended and see per department which certificates are about to expire. When the auditor asks, the answer is ready.

More for in-house academies →

Everyone gets their own screen

You plan in the admin. Participants, companies and instructors handle their own part, without calling you.

For participants

Participant portal

  • Certificates as PDF
  • Upcoming courses with QR code
  • Cancel or reschedule themselves
  • Code 95 progress
For companies

Partner portal

  • Employees and their status on one screen
  • Book per employee
  • Partner discount applied automatically
  • Download invoices
For instructors

Instructor portal

  • Scan QR codes with their phone
  • Payment status per participant
  • Close the session = certificates go out
  • Their own schedule

Trainiq Connect

Works with what you already use

One connection, set up by us. Participants pay, the invoice sits in your bookkeeping, and a deal you win in HubSpot shows up as a client in Trainiq. Use something that isn't listed below? We'll set it up, usually within two weeks.

Trainiq Connect links your bookkeeping, payments, CRM, messaging, reporting and AI assistantsTrainiq Connect in the middle. Around it six kinds of system: bookkeeping, payments, CRM, messaging, reporting and AI assistants, each joined to the middle by a dotted line. Bookkeeping Invoices booked automatically Payments Participants pay online CRM Won deals become customers Messaging Alerts in your team chat Reporting Figures in your own dashboards AI assistants Quinn and your own agents Trainiq Connect

How Trainiq Connect works

Pricing

One price per month. No surprises.

Every feature in every plan. No cost per participant or per booking, no transaction fees from Trainiq. Your plan only depends on how many participants you train per year.

Starter
€199/month
up to ~500 participants per year
Get started
Most popular
Professional
€599/month
up to ~2,000 participants per year
Choose Professional
Business
€999/month
up to ~3,500 participants per year
Choose Business
Enterprise
On request
3,500+ participants, SLA and custom work
Get in touch

First month free. All prices excl. VAT, cancel monthly. Your own environment, domain and hosting are included.

New at Trainiq

All articles →
Forecast12 months ahead
JunJulAugSepOctNovBHV Basic834222814VCA VOL692151911Leadership7361287
New feature

Forecast course demand: see in May that September will be full
Quinn

An assistant that doesn't just advise, but schedules
From the fieldOne course, several days, one registration
Blog

Planning multi-day training without double bookings

Frequently asked questions

Questions we often get

Does Trainiq have AI, and what does it actually do?+
Yes. Quinn is the assistant in your own Trainiq environment. It schedules sessions, moves participants and answers questions from your own data. It creates nothing until you confirm the proposal on your screen. The language model runs in the EU and never sees participant data. See what Quinn can do.
What does Trainiq cost per month? +
Trainiq has four plans: €199/month for Starter (up to ~500 participants/year), €599/month for Professional (up to ~2,000), €999/month for Business (up to ~3,500) and Enterprise on request (3,500+ participants). Every plan includes all features; your plan depends on your number of participants per year. All prices are excl. VAT and you can cancel monthly.
Are there extra costs per participant, per booking or for support? +
No. You pay one fixed monthly amount, whether you have 10 or 10,000 participants a month. No transaction fees from Trainiq on bookings, no separate charges for certificates, emails, reminders, portals or API calls. Mollie or Stripe charge their own transaction fees (those go directly between you and them), but Trainiq earns nothing on those. Your subscription is what you pay, full stop.
Can I try Trainiq for free first? +
Yes, for a limited time the first month is free. No payment details up front, no obligations. Decide after your first month whether you carry on. If not, it simply stops.
Which accounting packages and payment providers work with Trainiq? +
Bookkeeping: Moneybird, Exact Online, Informer or Trainiq's own invoicing. Payments: Mollie or Stripe, through your own account. Use a different package or a different payment provider? Then we set up the connection for you, usually within two weeks. How Trainiq Connect works.
How do I connect my accounting package and payment provider?+
Bookkeeping: you give us access to your package when we start, or you click Connect in your settings and log in. We set up the ledger accounts and VAT codes. Payments: you paste the key from your own Mollie or Stripe account into your settings. After that, Connect in your settings shows whether everything is linked, with a test button. More about this on the Trainiq Connect page.
How long does onboarding take and what is the notice period? +
On average you are live within 2 weeks. We handle the setup; all you need to do is hand over your course catalogue (often already in a spreadsheet) and connect your payment provider and accounting system. The notice period is one month, so you are never tied to an annual contract. When you cancel, you get a full export of your data.
Can I keep using my existing WordPress site? +
Yes. Trainiq has an official WordPress plugin (Gutenberg block) that embeds the booking system on any page. For sites that don't run WordPress there is an embed script that works on any CMS. The widget runs natively in your own house style, no iframes.
Does Trainiq work if we only train our own employees?+
Yes. You plan internal trainings with your own trainers and rooms, the trainer records attendance with a QR scan and Trainiq issues the certificate afterwards. You set up departments or sites with their employees under them, so you can see per department who completed what and what expires soon. More about training records for your own people.
We already have an LMS. What does Trainiq add?+
An LMS is for the learning content: e-learning, tests and progress. Trainiq handles what happens around it: who takes which training and when, with which trainer and in which room, who actually attended and when a certificate expires. There is a ready-made connection with aNewSpring. If you use a different LMS, we set up the connection through Trainiq Connect, usually within two weeks.

Let's put your administration to work.

In fifteen minutes we show you how booking, planning, invoicing and certificates come together for your training courses. With your own courses, not an example.

  • Live within 2 weeks
  • Cancel monthly
  • Your own environment per training provider

Request a free demo

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